Finance Manager

Job Title: Finance Manager

Location: NCW Libraries Administration Building in Wenatchee, WA

FLSA Status:  Exempt

Position Type:  Salaried

Wage: $76,706.93 - $103,087.69 (JG P)

Bargaining Unit: Not Represented

Organization Summary:

At NCW Libraries, we are committed to providing excellent library service. We are lifelong learners and approach our work with curiosity and a growth mindset. We support each other and foster a positive organizational culture where employees have opportunities to learn, grow, and thrive. Our patrons are our priority. We are passionate about eliminating barriers and meeting the most pressing needs of our communities. We cultivate partnerships and connections to maximize our reach and impact. Our daily motivation is to create spaces where everyone feels a sense of welcome and belonging.

Position Summary:

The Finance Manager consistently operates within NCW Libraries standards, policy directives, and all applicable laws. Actively supports the library's mission of "Connecting the people of North Central Washington to vital resources and opportunities that foster individual growth and strengthen communities." This key role ensures the financial integrity and sustainability of the library system by managing comprehensive financial operations and providing strategic direction for fiscal planning and management.

The Finance Manager serves as a critical resource to the leadership team by providing accurate financial data, analysis, and insights that inform decision-making and align with organizational goals. This position oversees the accounting, purchasing, and financial reporting functions, supervising Accounting Technicians responsible for accounts payable, receivable, procurement, and cash management. It is accountable for creating and assisting in the preparation of detailed financial reports and analyses, ensuring compliance with internal controls and external regulations, and supporting budget development and monitoring.

Additionally, the Finance Manager collaborates with the Director of Finance to prepare and analyze financial reports, lead audit processes, manage contracts, and implement financial policies to align with organizational goals. This role drives department initiatives, coordinates financial activities across departments, and develops processes that promote efficiency, transparency, and accountability.

As a key contributor to budget preparation and management, the Finance Manager works closely with departments to align financial resources with the library's mission. This position is also responsible for the implementation, management, and oversight of accounting software systems, ensuring they support accurate financial reporting, operational efficiency, and the evolving needs of the organization.

Supervisory Responsibilities:

1. Accounting Technician- Accounts Payable/Cash Management
2. Accounting Technician- Procurement/Receivables

Core Competencies:

At NCW Libraries, we believe that the foundation of our success lies in the unique abilities and skills each team member brings to the table. The core competencies outlined below represent the key attributes and behaviors that are essential for excelling in this role. We seek individuals who embody these qualities and are committed to fostering a dynamic, innovative, and collaborative work environment. If you possess these competencies, we encourage you to apply and join us in driving NCW Libraries forward.

• Ethical Practice: Consistently demonstrates integrity through behavior, character, and action. Reliably applies good judgment that reflects organizational values. 
• Professionalism: Completes work to a set standard, both as an individual and part of a team. Exhibits competence and proficiency, and consistently demonstrates accountability.  Serves as a positive representative of the library district both at work and in the community.
• Building Respectful Relationships: Promotes confidentiality and trust, fosters a positive culture, and exhibits respect with all verbal and nonverbal communication. 
• Effective Communication & Collaboration: Provides concise, timely, and accurate information through appropriate channels, internally and externally. Welcomes and offers constructive feedback. Listens actively and works effectively with others to achieve organizational goals and objectives.
• 
  Adaptability: Responds positively to organizational change and shows a willingness and flexibility to learn and develop. Able to assess and make decisions in the moment, even when lacking complete information. Remains calm during tense or challenging situations or periods of stress.
• 
  Valuing Diversity & Promoting Inclusiveness: Values diverse perspectives, consistently exhibits inclusive behavior, and cultivates respect for all individuals, groups, and cultures. Approaches relationships and communication with staff and community with respect and recognizes opportunities for their own personal learning and growth.
• Library Advocacy & Intellectual Freedom: Promotes and supports the fundamental purpose of the public library, including mission, vision, and strategic directions of NCW Libraries. Understands and can articulate the library’s role in providing free and equal access to ideas, information, resources, and services, from all points of view, without restriction, to every individual.

Essential Duties and Responsibilities:

The list below is intended to describe the general content of and major responsibilities for performance of the position and is not intended to be an exhaustive statement of job duties or requirements.  

• The Finance Manager is responsible for overseeing the Library District’s comprehensive financial operations, working closely with the Director of Finance and the Finance Department's direct reports. This includes managing the budgeting process, ensuring accurate financial reporting, enforcing compliance with internal policies and external regulations, and maintaining the integrity of the accounting system. The Finance Manager provides expert guidance on complex financial matters, identifies and implements process improvements, and ensures that all financial transactions are aligned with organizational goals. Additionally, the Finance Manager reviews and approves key financial documents, such as invoices, journal entries, and financial reports, and ensures the accounting system supports accurate financial data for leadership decision-making.
• Accounts Payable Review and Processing: Serves as the first reviewer for accounts payable, verifying amounts, accurate budget coding, and proper documentation. Approves and processes accounts payable and payroll through to final posting and upload steps with the County and Bank before forwarding for final approval.
• Bank Reconciliations: Performs monthly reconciliations between the County Treasurer’s reports, bank accounts, and the Libraries’ general ledger to support routine month-end closings.
• Financial Reporting: Develops and produces specialized financial reports, requiring advanced levels of detail, analysis, and complexity.
• Departmental Learning and Support: Partners with the Director of Finance to gain a comprehensive understanding of Finance Department functions, including budgeting, state and federal filings, and levy calculations.
• Regulatory Compliance: Ensures compliance with accounting standards, legal regulations, and reporting requirements.
• Budget Development and Oversight: Develops, monitors, and oversees the library district’s budget, ensuring revenue and expenditures are managed transparently and responsibly.
• Fiscal Strategy and Guidance: Provides strategic fiscal guidance and partners with leadership for effective financial planning and decision-making.
• Audit Management: Ensures compliance with city, state, and federal legal requirements and oversees state audits.
• Accounting Practices: Stays current on accounting regulations and best practices to maintain the organization’s financial integrity.
• Internal Controls: Implements and monitors robust internal accounting controls to safeguard financial operations.
• Tax and Reporting Compliance: Oversees quarterly and annual reports, including federal tax filings, employment security, state tax filings, and compliance with 1099 and Social Security reporting requirements.
• Backup Support: Performs the duties of Payroll and Accounting Technicians during absences or high workload periods.
• Grant Oversight: Manages and monitors grant activities, ensuring compliance and proper reporting.
• Team Leadership: Leads and directs the Finance Office, including staff management, cross-training, task delegation, and performance evaluations. Oversees processes such as asset disposal and workflow scheduling.
• Staff Supervision: Reviews and approves accounting staff work, including journal entries, cash receipt entries, manual batches, and accounting system updates.
• Training and Development: Provides training, development, and motivation for accounting staff while ensuring adequate cross-training and succession planning. Evaluates team performance, offers constructive feedback, and supports professional growth.
• Board Participation Participates in board and committee meetings, presenting financial information and addressing inquiries as needed.
• Organizational Relationships: Cultivates positive and collaborative relationships with executive leadership, managers, direct reports, and staff at all organizational levels.
• Accounting System Oversight: Oversees the effective implementation, maintenance, and integration of the accounting software, ensuring it supports the library's financial operations, provides accurate financial data, and aligns with regulatory standards.
• Assistance with Annual Reports: Assists in the preparation of the annual report by providing necessary financial data and insights.
• Meetings with Officials and Other Stakeholders: Attends meetings with officials for both information gathering and to provide essential financial data and insights to support decision-making processes.
• Conference Attendance: Represents the Finance Department at conferences to stay current with industry trends, share knowledge, and network with peers.

• Performs other work duties as assigned. 

Education & Experience:

• Bachelor’s degree (BS) in Accounting, Finance, or a related field of study.

• A minimum of five years in accounting, budgeting, and procurement, including at least one year in a senior, lead and/or supervisory role.  

• A minimum of three years of experience in finance within a government entity or municipal corporation in Washington State.

• Proficiency and experience in accounting software and Microsoft Excel are required.

Knowledge, Skills, and Abilities: 

Knowledge

• Accounting Standards and Regulations: In-depth understanding of state and federal accounting standards, including compliance with internal controls, audits, and reporting requirements.
• Budgeting and Financial Planning: Expertise in creating and managing budgets, forecasting financial performance, and aligning financial strategies with organizational goals.
• Government and Municipal Finance: Familiarity with financial operations specific to government entities, including levy calculations, grant management, and state-specific regulations in Washington.
• Technology and Software: Proficiency in accounting software and advanced use of Microsoft Excel for complex financial analysis and reporting.

Skills

• Leadership and Team Development: Ability to train, mentor, and manage accounting staff, ensuring professional growth and cross-training for operational continuity.
• Project Management: Demonstrates advanced organizational skills, aligning tasks with strategic priorities and ensuring timely project completion while managing resources efficiently.
• Analytical Thinking: Strong skills in interpreting financial data, identifying trends, and making recommendations for improved fiscal management.
• Communication: Proficient in explaining complex financial concepts clearly to various stakeholders, including leadership, board members, and external auditors.
• Time and Resource Management: Demonstrates effectiveness in prioritizing tasks, managing multiple responsibilities, and meeting deadlines in a high-demand environment.
• Problem-Solving: Skilled in diagnosing financial discrepancies, assessing risk, and implementing solutions to maintain organizational financial health.

Abilities

• Collaboration: Builds positive relationships across departments and with external stakeholders, fostering a cooperative approach to financial management.
• Decision-Making: Utilizes financial insights and key performance indicators to make strategic decisions that support organizational success.
• Adaptability: Adjusts efficiently to evolving priorities, new regulations, and technological advancements in financial systems.
• Ethical Responsibility: Maintains confidentiality and demonstrates integrity in managing sensitive financial information.

Compensation and Benefits:

• The salary for this position within the 11-step pay grade ranges from $76,706.93 - $103,087.69 (JG P). New employees typically begin at step 1, unless prior experience and education warrant a higher starting salary. Employees who perform well can anticipate a 3% annual step increase on their work anniversary, as outlined in the annual budget.
• NCW Libraries provides a Bilingual Pay Incentive for positions that require demonstrated fluency in Spanish.
• Washington State PERS retirement.
• Employee Assistance Program (EAP).
• Employee and Dependent Medical coverage available (most plans paid in full for the employee coverage).
• Employer Paid Dental, Vision and Life and LTD for the employee.
• 12 paid holidays throughout the year, plus 2 personal holidays of their choice.
• Full-time employees accrue 8 hours of sick leave per month.
• Full-time employees accrue 8 hours of vacation leave per month, with the amount increasing over time based on years of service.
• Additional paid time off is available for various situations, including jury duty and bereavement leave.
• Eligibility for additional voluntary life and accidental death & dismemberment (ADD) insurance, income protection plans, flexible spending accounts, deferred compensation, identity and fraud protection, legal protection plan, pet insurance, and BenefitHub discounts.

Work Environment & Physical Demands:

• Work is performed in a busy, service-oriented office with frequent interruptions and under the stress of continual pressure to meet deadlines and handle competing priorities.
• Normally seated, standing, or walking at will.
• Normally physical activity including some bending, pushing, pulling and lifting and carrying, which may range up to 45 lbs. upon occasion.
• Keyboarding and working at a computer monitor for extended periods required.
• Phone usage, reading, speaking, and listening.
• The typical work schedule is Monday through Friday, 8:00 AM to 5:00 PM, with the expectation of flexibility to adjust for occasional evening or weekend events.
• Occasional travel within our service area.
• Some early morning, evening and weekend work may be required.

Equal Opportunity Employer:

NCW Libraries is an equal opportunity employer committed to creating a diverse and inclusive workplace. We welcome applicants from all walks of life and are committed to supporting diverse talent. We ensure all qualified applicants receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, or any other characteristic protected by law. If you need assistance or accommodation during the application process due to a disability, please contact us at HR@ncwlibraries.org.